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Need help in this area? See Bill Pay FAQ.
Bill Pay automates the handoff between Nectar and your accounts payable process. Once a bill is collected and processed, Bill Pay evaluates it against your routing rules and delivers it to the right place — whether that’s an email inbox, an ERP system like QuickBooks or NetSuite, or a centralized payment workflow managed by Nectar. Instead of manually downloading bills and forwarding them to AP, you configure the logic once and let every future bill flow automatically.

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How it works

When a new bill is processed in Nectar, Bill Pay takes over:
1

Validation

The bill is checked for data quality issues. If any unresolved issues exist, it pauses until they’re addressed.
2

Review

Nectar’s operations team reviews and approves the bill for routing. This ensures only verified bills reach your AP systems.
3

Rule evaluation

Your routing rules and GL coding rules are evaluated against the bill. Conditions like utility type, site, total charges, or flagged status determine which actions fire.
4

Delivery

The bill is forwarded to the matched destinations — emailed to your AP team, pushed to your ERP, or both. If no rules match, the bill waits for manual assignment.

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Two integration paths

Delivered (AP-coded)

Bills are forwarded to your AP team via email or pushed directly to an ERP system. The bill pay cycle ends at delivery — your team handles payment from there.

Centralized (Nectar pays)

Nectar handles payment on your behalf. Bills progress through funding, payment processing, and reconciliation. You receive confirmation once the vendor is paid.
Most companies start with the Delivered path — routing bills to their existing AP workflow. The Centralized path is available for companies that want Nectar to manage vendor payments directly.

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Module pages

Rules

Configure routing and GL coding rules that automatically process incoming bills.

Destinations

Set up email addresses and ERP integrations where bills are delivered.

Routing history

View how each bill was evaluated against your rules, with a full audit trail.

Funding overview

Track the payment lifecycle from review through delivery or payment.

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Who is Bill Pay for?

Bill Pay is designed for companies that:
  • Manage utility bills across many sites and want to eliminate manual forwarding
  • Need bills coded with GL accounts before reaching their ERP
  • Want a complete audit trail of which bills went where and why
  • Use multiple AP teams or systems for different locations or utility types